Expense Policy
Dispensation Approved by Inland Revenue Under Section 166 (1) (And Sections 141 to 144) of The Income And Corporation Taxes Act 1988. The dispensation applies to the expense payments and benefits set out below, without the need for receipts, except where indicated.
Meals and Subsistence
- Over five hours away from home leaving after 7.30 am - £6 per day
- Over five hours away from home leaving before 7.30 am - £10 per day
- Over ten hours away from home leaving after 7.30 am - £18 per day
- Over ten hours away from home leaving before 7.30 am - £23 per day
- Any claim above these amounts will need to be fully vouched.
Accommodation
- Bed & Breakfast in the London area - £80 per night
- Bed & Breakfast outside the London area - £65 per night
In addition:
- Meal allowance & Personal incidental expenses - £23 per night
- Any claim above these amounts will need to be fully vouched
Business Travel
Travel to clients' premises by bus, train, coach or plane must be fully vouched. Where using one's own car, business mileage can be claimed at the rate of 40p per mile for the first 10,000 miles per annum, and then 25p per mile thereafter. Parking costs can be claimed where applicable at the most economic rate applicable. Car hire can only be claimed with prior approval of the company. Overseas travel costs can only be claimed with prior approval of the company.
Telephones
The cost of home and mobile telephone calls can be claimed to the extent that these are incurred on behalf of the business. The cost of private calls, equipment and line rental are specifically excluded from this dispensation. When claiming telephone calls, itemised invoices will be required, with the business calls appropriately identified.
Professional Subscriptions & Courses
Subscriptions, courses and training costs can be claimed only where necessary for the performance of the employee's duties and must be fully vouched.
Sundry Expenses & Equipment
Miscellaneous expenses such as stationary, books, journals and postage incurred solely for business purposes can be claimed and must be fully vouched. Any equipment necessary for the performance of an employee's duties can be claimed, but prior approval will be required.